Green Accounting Services · Payroll
Payroll Services in Orlando, FL
Green Accounting Services runs payroll in Orlando, FL for small businesses. Payroll carries a deadline for every deposit and filing, and it has to agree with the books. Running payroll and the accounting from the same desk keeps the two reconciled.
- Pricing agreed up front, before any work starts
- A CPA does the work, and the person who answers is the one in your file
- Free consultation, no pressure, and Drew replies himself
- Orlando, FLOrange County & Central FL
- One CPAon your file, every month
- (407) 952-0496Mon-Fri 9:00 AM to 5:00 PM
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Rating read from the Google Business Profile on 2026-09-05 · see the profile
Payroll for small businesses in Orlando, FL and across Central Florida. Payroll run properly and tied back to the books, by the CPA who keeps them.
Quoted in a proposal after a free consultation.
The essentials
- Service
- Payroll processing and payroll tax filings
- Who
- Drew Green, CPA (Certified Public Accountant)
- Where
- Orlando, FL, serving Orange and Seminole counties
- Consultation
- Free initial call, with pricing agreed before any work starts
- Hours
- Monday to Friday, 9:00 AM to 5:00 PM
The Difference
Why Business Owners Choose Green Accounting Services for Payroll
Reconciled to the books
Payroll ties back to the accounting because the same person handles both.
Deadlines are the point
The filings and deposits stay on their schedule.
Owner payroll done right
If you are on an S-corp election, owner compensation is part of the conversation.
Scales with the roster
W-2 employees and 1099 contractors are both covered, including their year-end forms.
What’s Included
What Payroll Covers
Scheduled pay runs
Weekly, biweekly, semi-monthly or monthly, processed on your calendar so people are paid when they expect to be.
Tax deposits and filings
Federal and state deposits made on schedule, with quarterly and annual filings prepared and submitted.
Multi-state setup
Employees working in another state need registration and withholding in that state. Handled properly at onboarding rather than discovered at year end.
New hire onboarding
Getting a new employee into the system correctly, including the reporting that some states require.
Year-end forms
W-2s for employees and 1099s for contractors, prepared and distributed.
Time and attendance integration
Where you already run a time system, payroll pulls from it rather than being re-keyed.
Pricing
What It Costs
Payroll is quoted in a proposal after the free consultation, and you approve the figure before the first run.
Contractors are handled alongside employees, including the year-end W-2 and 1099 forms, so you are not tracking two separate processes.
If you already use a payroll platform that works, it can usually stay in place and be run from there.
What changes when payroll is handled for you
| Running it yourself | Handled monthly | |
|---|---|---|
| Time per cycle | Often an afternoon | A short approval |
| Deadline risk | On you to track | Tracked and filed |
| Multi-state employees | Easy to get wrong | Registered properly |
| Year-end W-2s and 1099s | Your job in January | Prepared and sent |
| Someone to ask | Support queue | The same contact each month |
Who This Suits
- Businesses where payroll takes hours of owner time every cycle
- Anyone who has received a late-filing or late-deposit notice
- Businesses that just hired someone in a different state
- Owners who are not certain their quarterly filings actually went out
Who It Does Not
- Businesses with no employees and no contractors, so there is nothing to run yet
- Anyone needing HR advice, employment law guidance, or benefits brokerage, which are separate professions
Worth Knowing
Where payroll most often goes wrong
- Classifying an employee as a contractor
- It is one of the costliest payroll mistakes, because back taxes, penalties and interest all follow. The IRS test looks at behavioral control, financial control and the type of relationship, not the title on the contract.
- Missing an out-of-state registration
- The first remote hire outside Florida usually triggers registration and withholding obligations in that state, and a missed registration is usually raised by notice.
- Paying tipped staff on a flat wage
- Tipped-wage rules have specific requirements around reporting and make-up pay.
- Running payroll from the bank balance
- Payroll liabilities are money you are holding for someone else. If deposits are funded from whatever is left in the account, the shortfall shows up when the quarterly Form 941 is filed.
- Leaving year-end to January
- W-2s and 1099s are built from twelve months of payroll records, so errors are cheaper to correct during the year than in January. Copy A of the Forms W-2 is sent with Form W-3, the IRS transmittal form for them.
- Missing the unemployment tax returns
- Unemployment tax is paid by the employer and is not deducted from wages. Federally, Form 940 reports the annual FUTA tax and is due the last day of January after the year ends (IRS Publication 509). Florida’s version is reemployment tax, reported on the Employer’s Quarterly Report, Form RT-6, by the end of the month after each quarter: April 30, July 31, October 31 and January 31. The Florida Department of Revenue expects the report even for a quarter with no employees or wages.
Who Does the Work
Who Is Behind the Payroll Desk
Payroll here runs through the same person who keeps the books. Drew is a Certified Public Accountant, so the setup, the withholding and the ledger entries are handled at one desk rather than split between a payroll vendor and a bookkeeper.
Payroll also carries the owner's own planning. On an S-corp election the owner is paid a W-2 wage through payroll, and retirement contributions and health premiums only come out pre-tax if the payroll setup carries them. Because the same desk keeps the books, those settings are checked against the ledger every month and before each quarterly filing.
Getting Started
How Switching Actually Works
- 01
Mid-year is fine
Year-to-date history comes across so W-2s at year end are correct, which means the switch can happen mid-year.
- 02
Parallel first run
The first cycle is checked line by line against what you expected before anything is finalised.
- 03
Your filings history moves too
Prior filings and deposit records come with you, so the account has a complete picture.
- 04
Nothing changes for employees
Direct deposit continues on the same schedule.
Watch For These
Signs You Need Payroll
- Payroll deadlines are being managed by memory
- Payroll and the books disagree and nobody has reconciled them
- You took an S-corp election and are unsure how to pay yourself
- You are adding your first employees
- You are spending real time each month on payroll admin
Seeing one of these? Call (407) 952-0496 or book a free consultation.
Our Process
The Green Accounting Services Payroll Process
- 01
Free consultation
A call about headcount, pay frequency and how it runs today.
- 02
Set up
Payroll gets configured and connected to the accounting.
- 03
Run it
Payroll processed on schedule with the filings kept current.
- 04
Reconcile
It ties back to the books every month rather than at year end.
Featured Google reviews
What Central Florida Business Owners Say
5.0 · 7 Google Reviews
Drew handled all of our tax season needs, walked us through what was required, and kept us informed every step of the way…
…He was very knowledgeable about S-corps and specifics related to my online business.
…I’m grateful we found them and can’t imagine managing our financial needs without their support. …
Agencies we work with
We file with the same agencies your business already answers to.
- IRS. Federal income, payroll and business returns, prepared and filed by the CPA who signs them. (irs.gov)
- Florida Department of Revenue. Sales and use tax, from registration through the monthly return. (floridarevenue.com)
- Florida Division of Corporations (Sunbiz). Entity setup, plus the annual report that keeps your LLC or corporation active.
- Orange and Seminole County Tax Collectors. Your local business tax receipt, renewed before it lapses.
Our Orlando office
Our office sits at 2750 Taylor Ave, Suite A-9, in Orlando’s SODO district just south of downtown and close to I-4. We work with small businesses across Orange and Seminole counties, and most of what we do runs remotely, so driving in is optional. If you would rather meet in person, the office is open Monday to Friday, 9:00 AM to 5:00 PM.
Good to Know
Payroll, Frequently Asked Questions
What do payroll services do?
Payroll covers paying people on schedule and the filings that follow. For an employer that generally means a federal Form 941 each quarter (certain small employers file Form 944 once a year instead), Form 940 each year for federal unemployment (FUTA) tax, Florida’s quarterly reemployment tax report (Form RT-6), and at year end a Form W-2 for each employee, sent with Form W-3. Here, payroll runs alongside the bookkeeping, so the wage accounts and the filings come from one set of records.
Are payroll services worth it?
It depends on how much of the filing calendar you want to keep yourself. A Florida employer generally has a federal Form 941 every quarter and a Florida RT-6 report every quarter, which is due even for a quarter with no employees or wages, plus Form 940 and the year-end Forms W-2 and W-3. The free consultation is where you find out what handing that over would involve for your business, and a proposal follows.
Common Questions
Payroll in Orlando, FL
Green Accounting Services provides payroll for small businesses in Orlando, FL and across Central Florida. The work is done by a Certified Public Accountant. Call (407) 952-0496 for a free consultation.
How much does payroll cost in Orlando, FL?
Payroll is quoted in a proposal after the free consultation, based on the services you need. You get the figure before the first run.
Small business accountant near Orlando, FL
Green Accounting Services is a small-business accounting practice in Orlando that also runs payroll. Owners usually look for a local accountant when payroll and the books have drifted apart: pay runs handled in one place, bookkeeping in another, and quarterly filings that do not reconcile against either.
Running both through the same CPA keeps the wage accounts and the Form 941 filings matching what was actually paid, and the business return starts from the same numbers. The setup gets reviewed and scoped in writing first, whether it is a fresh build or a takeover of an existing system, before the first run.
Who provides payroll near me in Orlando, FL?
For payroll near you in Orlando, FL, book a time on Drew’s calendar on the consultation page or call (407) 952-0496, Monday to Friday, 9:00 AM to 5:00 PM.
Payroll Across Central Florida
Reviewed October 2026
Books behind? Let’s talk it through.
Pricing agreed before work starts · Mon-Fri 9:00 AM to 5:00 PM